Terms of Service

Effective Date: January 1, 2024
Last Updated: January 1, 2024

1. Agreement to Terms

By accessing or using ReceiptApp (the "Service"), operated by [Your Company Name] ("we," "us," or "our"), you agree to be bound by these Terms of Service ("Terms"). If you disagree with any part of these terms, you do not have permission to access the Service.

2. Description of Service

ReceiptApp is a receipt management platform that allows users to:

  • Upload and digitize receipts using OCR technology
  • Organize and categorize expenses
  • Generate reports and analytics
  • Export data for accounting purposes
  • Manage receipts within organizational structures

3. User Accounts

3.1 Account Creation

  • You must be at least 18 years old to use this Service
  • You must provide accurate, complete, and current information
  • You are responsible for maintaining the confidentiality of your account credentials
  • You are responsible for all activities under your account

3.2 Account Security

  • You must immediately notify us of any unauthorized use of your account
  • We reserve the right to suspend or terminate accounts that violate these Terms

4. Acceptable Use

4.1 You agree to use the Service only for lawful purposes and in accordance with these Terms.

4.2 Prohibited Activities

You agree NOT to:

  • Violate any applicable laws or regulations
  • Upload false, misleading, or fraudulent receipts or data
  • Impersonate any person or entity
  • Use automated systems to access the Service without permission
  • Attempt to gain unauthorized access to any part of the Service
  • Interfere with or disrupt the Service or servers
  • Transmit viruses, malware, or harmful code
  • Harvest or collect data about other users
  • Use the Service for any illegal or unauthorized purpose
  • Reverse engineer or attempt to extract source code
  • Remove or alter any proprietary notices

5. Intellectual Property Rights

5.1 Our Property

The Service and its original content, features, and functionality are owned by [Your Company Name] and are protected by international copyright, trademark, patent, trade secret, and other intellectual property laws.

5.2 Your Content

  • You retain ownership of receipts and data you upload
  • You grant us a limited license to process, store, and display your content as necessary to provide the Service
  • You represent that you have the right to upload any content you submit

6. Privacy and Data Protection

Your use of the Service is also governed by our Privacy Policy, which complies with GDPR and other applicable data protection laws. By using the Service, you consent to our data practices as described in the Privacy Policy.

7. Payment Terms

7.1 Subscription Fees

  • Paid plans are billed in advance on a monthly or annual basis
  • All fees are non-refundable except as required by law
  • We reserve the right to change pricing with 30 days' notice

7.2 Payment Processing

Payment processing is handled by third-party payment processors. By providing payment information, you agree to their terms of service.

8. Service Availability and Modifications

8.1 Service Availability

  • We strive for 99.9% uptime but do not guarantee uninterrupted service
  • We may perform maintenance with reasonable notice when possible

8.2 Service Modifications

We reserve the right to:

  • Modify or discontinue features with reasonable notice
  • Update these Terms with notice of material changes

9. Third-Party Services

9.1 OCR Processing

We use Google Cloud Vision API for OCR processing. Your use of these features is subject to Google's terms and policies.

9.2 Third-Party Links

The Service may contain links to third-party websites. We are not responsible for their content or practices.

10. Disclaimers

10.1 Service Provided "As Is"

THE SERVICE IS PROVIDED "AS IS" AND "AS AVAILABLE" WITHOUT WARRANTIES OF ANY KIND, EXPRESS OR IMPLIED, INCLUDING BUT NOT LIMITED TO WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, NON-INFRINGEMENT, OR ACCURACY.

10.2 No Tax or Legal Advice

The Service is not intended to provide tax, legal, or financial advice. Consult appropriate professionals for such advice.

11. Limitation of Liability

TO THE MAXIMUM EXTENT PERMITTED BY LAW:

  • WE SHALL NOT BE LIABLE FOR ANY INDIRECT, INCIDENTAL, SPECIAL, CONSEQUENTIAL, OR PUNITIVE DAMAGES
  • OUR TOTAL LIABILITY SHALL NOT EXCEED THE AMOUNT PAID BY YOU IN THE PAST 12 MONTHS
  • THESE LIMITATIONS APPLY EVEN IF WE HAVE BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES

12. Indemnification

You agree to indemnify, defend, and hold harmless [Your Company Name], its officers, directors, employees, and agents from any claims, damages, losses, liabilities, and expenses (including attorney's fees) arising from:

  • Your use of the Service
  • Your violation of these Terms
  • Your violation of any third-party rights
  • Any content you upload or submit

13. Dispute Resolution and Arbitration

13.1 Informal Resolution

Before initiating formal proceedings, you agree to attempt to resolve disputes informally by contacting us at support@receiptapp.com.

13.2 Binding Arbitration

PLEASE READ THIS SECTION CAREFULLY. IT AFFECTS YOUR LEGAL RIGHTS.

Any dispute, claim, or controversy arising out of or relating to these Terms or the Service shall be resolved through binding arbitration, except:

  • Claims for injunctive or equitable relief regarding intellectual property rights
  • Small claims court actions within its jurisdiction

13.3 Arbitration Rules

  • Arbitration shall be administered by the American Arbitration Association (AAA) under its Commercial Arbitration Rules
  • Arbitration shall be conducted in [Your City, State]
  • The arbitrator's decision shall be final and binding
  • Each party shall bear its own costs unless the arbitrator determines otherwise

13.4 Class Action Waiver

YOU AGREE THAT ANY ARBITRATION SHALL BE CONDUCTED IN YOUR INDIVIDUAL CAPACITY ONLY AND NOT AS A CLASS ACTION OR OTHER REPRESENTATIVE ACTION. YOU EXPRESSLY WAIVE YOUR RIGHT TO FILE A CLASS ACTION OR SEEK RELIEF ON A CLASS BASIS.

13.5 Severability

If any provision of this arbitration agreement is found to be unenforceable, the remaining provisions shall continue in full force.

14. Governing Law

These Terms shall be governed by and construed in accordance with the laws of [Your State/Country], without regard to its conflict of law principles.

15. Termination

15.1 Termination by You

You may terminate your account at any time through account settings or by contacting support.

15.2 Termination by Us

We may suspend or terminate your account immediately for:

  • Violation of these Terms
  • Fraudulent or illegal activity
  • Non-payment of fees
  • Extended inactivity

15.3 Effect of Termination

Upon termination:

  • Your access to the Service will cease
  • You may request data export within 30 days
  • Provisions that should survive will remain in effect

16. Data Export and Portability

You may export your data at any time through the Service interface. Upon account termination, you have 30 days to request your data.

17. Severability

If any provision of these Terms is held to be unenforceable, the remaining provisions will continue in effect.

18. Entire Agreement

These Terms, together with our Privacy Policy, constitute the entire agreement between you and [Your Company Name] regarding the Service.

19. Waiver

No waiver of any term shall be deemed a further or continuing waiver of such term or any other term.

20. Assignment

You may not assign or transfer these Terms without our prior written consent. We may assign our rights and obligations without restriction.

21. Force Majeure

We shall not be liable for any delay or failure to perform due to causes beyond our reasonable control.

22. Notices

Notices to you may be sent via email or posted on the Service. Notices to us should be sent to:

Email: legal@receiptapp.com
Address: [Your Company Address]

23. Changes to Terms

We reserve the right to modify these Terms at any time. Material changes will be notified via:

  • Email notification to registered users
  • Prominent notice on the Service
  • Update to the "Last Updated" date

Continued use after changes constitutes acceptance of the new Terms.

24. Contact Information

For questions about these Terms, please contact:

Email: support@receiptapp.com
Address: [Your Company Address]
Phone: [Your Phone Number]

Agreement

By using ReceiptApp, you acknowledge that you have read, understood, and agree to be bound by these Terms of Service.